Privacy Policy

01

Who we are

The 10th Africa Energy Summit is organised by Solewant Group, Km 16 East–West Road, Rumuodomaya, Port Harcourt, Rivers State, Nigeria. Solewant Group decides why and how personal data is used here, and is therefore the data controller for everything described on this page.

This policy covers africanenergysummit.com, the registration site, the delegate portal and the pass system. Questions, and any request about your own data, go to seti@solewantgroup.com.

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02

What we collect

Only what registering you and running the summit actually needs.

• Identity data — full name, job title and organisation
• Contact data — email address, telephone number and country
• Image data — the badge portrait uploaded during registration
• Transaction data — booking reference, pass category, quantity and payment status
• Attendance data — check-in scans and session access records
• Correspondence — enquiries sent through the contact form and our replies
• Technical data — IP address, browser and device information, and the campaign tag on the link you arrived through

We never see or store your card number. Payment is taken on the gateway’s own page and what comes back to us is a reference and a yes or no.

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03

How we use it

To get you a pass, let you in, and tell you what is happening.

• Issuing and validating your QR pass
• Producing your badge and attendance card
• Sending confirmations, joining instructions and programme updates
• Managing exhibitor and media accreditation
• Answering what you ask us
• Reporting attendance to sponsors and partners as totals only — never as a list of who came

No decision about you is made automatically. Exhibitor and media applications are approved by a person.

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04

Lawful basis

Each use is tied to a specific basis rather than to one blanket consent.

• Performance of a contract — registering you, taking payment, issuing your pass and admitting you
• Legitimate interest — running the event safely, preventing fraud, and reporting attendance in aggregate
• Consent — marketing about future editions, and keeping your badge photograph after the 90 days below
• Legal obligation — tax, accounting and anything we are required to report

Where we rely on consent you can withdraw it at any time, and withdrawing it never affects your registration or your pass.

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05

Who we share it with

Only the organisations needed to run the summit, each under a written agreement that limits them to our instructions.

• Flutterwave — payment processing. Card details are entered on Flutterwave’s own hosted page and never reach this site
• Paystack — held as an alternative payment route, used only if Flutterwave is unavailable
• Email and SMS delivery providers — sending confirmations, passes and joining instructions
• Hosting and infrastructure providers — running the website and the registration system
• Badge production partners — printing passes at the venue
• Connect Marketing Services — campaign delivery and reporting, as a processor acting on Solewant’s instructions

We do not sell personal data, and we do not hand delegate lists to sponsors or exhibitors. A sponsor who wants to reach delegates asks us to send the message; they do not get the addresses.

We also disclose data where the law requires it — to a regulator, or to law enforcement acting under proper authority.

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06

Sending data outside Nigeria

Some of the providers above run their systems outside Nigeria, so your data leaves the country when you register. It is transferred only where the receiving country offers adequate protection, or under contractual terms that carry the protection with it, as the Nigeria Data Protection Act requires.

You can ask us which provider holds what, and where.

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07

Cookies

This site sets only the cookies it needs to work: one that keeps your registration session alive while you are booking, and the ones WordPress sets if you are logged in to the back office. Nothing is used to follow you between sites.

There are no analytics, advertising or tracking cookies, which is why you are not asked to accept any. If that changes, this page changes first and you will be asked before any such cookie is set.

Campaign links sometimes carry a tag saying which advertisement or email they came from. That identifies the channel, not you.

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08

How long we keep it

Each kind of record has its own period, and nothing is kept indefinitely by default.

• Registration and attendance records — 24 months after the summit, for audit, finance and planning
• Badge photographs — deleted 90 days after the summit, unless you have agreed we may keep yours for future editions
• Payment and invoice records — as long as Nigerian tax law requires
• Enquiries sent through the contact form — 12 months after the matter is closed
• Marketing consents — until you withdraw them

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09

Children

The summit is a professional event and passes are sold to adults. We do not knowingly register anyone under 18 or collect their data. If you believe a child has been registered, write to us and we will delete the record.

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10

Your rights

You can ask to see your data, to have it corrected, to have it deleted, to have its use restricted, to receive a copy in a portable form, or to object to how it is being used. You can also withdraw consent.

Write to seti@solewantgroup.com. We answer within 30 days, and we may ask you to confirm who you are first — handing someone else’s registration to whoever asks for it would itself be a breach.

If our answer does not satisfy you, you may complain to the Nigeria Data Protection Commission. Doing so costs nothing and does not affect any other right you have.

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11

Security, and what happens if it fails

Data travels over an encrypted connection and is held on access-controlled systems. Badge photographs are stored away from the main media library, outside the normal uploads folder, so they cannot be found by guessing a URL. Back-office access is by named individual account.

If a breach happens that is likely to put your rights at risk, we notify the Nigeria Data Protection Commission within 72 hours of finding out, and we tell you directly where the risk to you is high.

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12

Changes to this policy

The date at the top of this page is the date it last changed. Where a change affects how your data is used, registered delegates are told by email rather than left to notice it.