Terms of Service

01

About these terms

These terms are the agreement between you and Solewant Group when you register for the 10th Africa Energy Summit, held 26–28 November 2026 in Port Harcourt. Completing a registration accepts them, for yourself and for anyone you register.

Where you have signed a separate exhibition or sponsorship contract, that contract wins wherever the two disagree.

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02

Registration and passes

A registration is confirmed when the payment gateway reports the payment as successful — not when the form is submitted. Until then no pass is issued and no place is held.

• Your pass arrives as a QR code by email, and is always available in the delegate portal
• A pass admits one named person; it cannot be shared, copied or passed round
• Exhibitor and media registrations are reviewed by a person, normally within 48 hours
• We may decline or cancel a registration whose details are incomplete or wrong, and will refund it if it has been paid

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03

Prices and payment

Rates are quoted and charged in US dollars, and exclude VAT unless the rate says otherwise. If your card is issued in another currency your bank converts it at their own rate and may add their own fee, which we neither set nor receive.

Payment is by card, bank transfer or USSD through our payment provider. Corporate invoices are available on request; passes are issued once the invoice is settled, and an invoice unpaid by the published deadline releases the places it was holding.

Early-bird and group rates are applied automatically at checkout. They cannot be added afterwards, because the rate is set at the moment the payment succeeds.

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04

Cancellation, refunds and transfers

Cancel in writing before the refund deadline published on the Tickets page and we refund what you paid, less the payment gateway’s charge, which is not returned to us. After that date a pass cannot be refunded.

A pass that can no longer be refunded can still be transferred to a colleague, free of charge, up to the transfer deadline published on the Tickets page. Tell us the new delegate’s name and we reissue the pass to them.

Not turning up is not a cancellation, and an unused pass is not refunded. Where we decline an exhibitor or media application, anything paid is refunded in full within five working days.

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05

Entry, conduct and safety

Entry needs a valid pass and photo identification in the same name. Follow the venue’s safety instructions and any security screening in force on the day.

We expect everyone at the summit to treat everyone else with respect. Harassment, intimidation and discrimination — in sessions, on the exhibition floor, or at the social events — are grounds for removal without refund, as is conduct that is unsafe or unlawful. Report anything of the kind to the registration desk or to seti@solewantgroup.com, and it will be dealt with.

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06

Travel, visas and your own arrangements

We issue an invitation letter to a confirmed, paid delegate who asks for one, to support a visa application. A letter is not a visa and we have no influence over the decision.

Flights, accommodation, insurance and visas are yours to arrange and yours to pay for. Book them in the knowledge that a refused visa, a cancelled flight or a change to the programme does not entitle you to a refund of your pass beyond the refund terms above.

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07

Exhibitors and sponsors

Exhibition and sponsorship packages run on the signed contract for that package. These terms fill the gaps.

• Stand space is allocated by the organiser and may be reasonably relocated
• Build-up, breakdown and delivery windows are set by the organiser and published in the exhibitor manual
• You insure your own stand, staff, stock and equipment; the organiser and the venue do not
• Anything you leave on site is left at your own risk
• Contact details you collect at your stand are yours to control, and you handle them under the Nigeria Data Protection Act — including telling people what you will do with them

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08

Photography and filming

The summit is photographed and filmed throughout, and the coverage is used in reports, on this site and in promotion of future editions. Attending means accepting that you may appear in it.

If you would rather not be filmed, tell the registration desk when you arrive and we will record it and ask the crew to avoid you. We cannot promise to remove you from a wide shot of a full hall, and we say so rather than promising something we cannot deliver.

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09

Programme changes

Speakers, sessions and timings are correct when published and will change — a Minister’s diary is not ours to control. Replacing a speaker or moving a session does not entitle you to a refund.

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10

If the summit cannot go ahead

If something genuinely outside our control prevents the summit — an act of government, civil unrest, a public health restriction, a failure of the venue, or a comparable event we could not have avoided — we may move it to new dates and your pass moves with it.

If it cannot be rescheduled at all, we refund the pass. We cannot refund your flights or your hotel, which is why travel insurance matters.

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11

Liability

We are not liable for indirect or consequential loss — travel, accommodation, lost business or lost opportunity — arising from a change to the event, and our liability to you will not exceed what you paid for your pass.

Nothing here limits liability for death or personal injury caused by our negligence, or for fraud. Nothing here takes away a right you have under Nigerian law that cannot be given away.

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12

Intellectual property

The summit name, its marks and the content of this site belong to Solewant Group or to the people who licensed them to us. Recordings and session materials are for your own use; reproducing them commercially needs written permission.

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13

Your data

How we handle personal data is set out in the Privacy Policy and, in regulatory terms, in the Data Protection Notice. Both form part of these terms.

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14

Complaints, and the rest

Tell us first: write to seti@solewantgroup.com and we will answer. Most things are settled faster that way than any other.

If a court finds part of these terms unenforceable, the rest stands. These terms, with any package contract you have signed, are the whole agreement between us about the summit.

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15

Governing law

These terms are governed by the laws of the Federal Republic of Nigeria, and the courts of Rivers State have exclusive jurisdiction over any dispute arising from them.